Best Free CRM For Gmail

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Best Free CRM For Gmail : Businesses of all sizes appreciate free customer relationship management systems. Once a business owner identifies the need for more efficiency and organization, he or she may decide to invest in such software. Managing problems while keeping up positive connections with customers is another another advantage of CRM use.

In the dynamic world of business, maintaining strong customer relationships is the cornerstone of success. While traditional CRM (Customer Relationship Management) systems have long been the go-to tool for managing interactions, the advent of Gmail-integrated CRMs has revolutionized the way businesses connect with their clientele.

Why Integrate CRM with Gmail?

Gmail, with its ubiquitous presence in the digital workspace, has become the nerve center of many businesses. Integrating a CRM directly into Gmail streamlines operations, eliminating the need to switch between multiple applications. This seamless integration allows users to manage customer interactions, track deals, and nurture relationships without leaving their Gmail inbox.

Benefit Best Free CRM For Gmail

Integrations with lead tracking and sales forecasting tools allow Customer Management to strengthen and broaden its impact on the business. Tasks may be automatically assigned to workers, and the workload can be distributed in a more equitable manner, all thanks to project management software. Furthermore, the marketing department may entice consumers via the use of marketing automation and electronic mail campaigns. The sales team may benefit from the CRM’s sales automation technologies, such as the ability to automatically arrange phone calls, follow-up emails, and other mundane details when a user schedules an appointment in the CRM’s digital calendar, for example.

Implementing a customer relationship management system

Relationship management systems improve how businesses interact with their clientele. Business aid tailors its communication with the consumer to make them feel unique. Live chat, conversational notes, and conversation inboxes are just some of the CRM features that may help you get in touch with customers fast. Customer relationship management systems (CRMs) are intuitive and simple to use due to their streamlined interfaces and straightforward training methods.

As a result of the ease with which the Best Free CRM For Gmail can be implemented and used, businesses often see an increase in output and a shorter learning curve for new hires. More productive use of time and effort and enhanced interdepartmental communication are two of the many benefits of customer relationship management software

Tips for Choosing the Best Free CRM for Gmail

  • CRM Is Necessary Determining how the CRM may be used to solve the issue is essential. Do you think it can help you fix problems with your client database or your overflowing spreadsheet?
  • Do your research, since there are several customer relationship management systems that appear to offer essentially the same functions. You need only delve deeper to acquire the understanding of basic feature variations that will serve you so well.
  • You may prefer the free option at first, but you should look into the paid one later if you really care about your health and happiness. Before making the leap from free to paid, be sure you understand the differences between the two options.
  • Finding a solid CRM provider is important if you want to devote your efforts to sales and marketing; such a vendor will provide you with more sophisticated team-based sales and marketing features than those often found in a free CRM.
  • Everything rides on the reviews and comments made on the vendor’s training materials, so read them over carefully. Examine the comments and reviews. Which one is most user-friendly will be revealed.

Let’s take a look at some of the top best free CRM for Gmail out there and see which ones stack up. Detailed information about the top free crm software, as determined by user ratings, is provided.


The most popular location. It’s ideal in every respect. It’s Best Free CRM For Gmail for solopreneurs and small sales teams. It is most known for its free real-time communication features. Instead of opening a new window, why not just use Gmail to handle your CRM? When you get an email from a client, Zoho CRM for Gmail displays that person’s full profile right in your inbox. Quickly review contact details for individual clients without having to launch Zoho CRM the Best Free CRM For Gmail . You can better monitor potential transactions and clients by making new Contacts and Leads and logging calls, adding tasks, and scheduling events.

Connecting Google Mail with Zoho CRM

You may import your Gmail inbox into your Zoho CRM account. Using your Gmail account as the mailbox is as simple as configuring the POP settings.

Follow the steps given below to integrate Gmail with Zoho CRM:

  • Enable POP forwarding in Gmail
  • Set up POP Account
  • Configure Mailbox

Enable POP Forwarding in Gmail

To create time based actions

  1. Sign in to Gmail.
  2. Click  (Settings icon) and select Settings.
  3. In the Settings page, click Forwarding and POP/IMAP.
  4. Select Enable POP for all mail or Enable POP for mail that arrives from now on.
  5. Choose what to do with your messages after your POP client or device receives them.
  6. Click Save Changes.

Gmail – POP account details

These details are required while setting up the mailbox in Zoho CRM.

Incoming mail server
Outgoing mail server
Incoming Port No.995
Outgoing Port No.465
Secure Connection (SSL)Yes

Set up POP Account

To set up POP account in Zoho CRM

  1. Log in to Zoho CRM.
  2. Click Settings > Setup > Channels > Email > POP (Zoho Mail).
  3. In the Zoho Mail Add-on page, click Configure Now.
  4. In the Zoho Mail Add-on page, click the Add Mail Account link.
  5. In the Zoho Mail POP3 Settings page, click Add POP3 Account.
  6. In the Add POP3 Account, specify the required details to configure POP service for your email account. Refer to the table given above.

  1. If you do not use any POP clients other than Zoho Mail, your Username can just be
  2. If you are using multiple POP clients, you need to tag the Username as ‘‘. Also, make sure that Leave messages in the server is selected for the Delete message settings option. Please note that this is applicable only to Gmail users.
  3. Click Test Account to authenticate the email account details are provided and check the incoming server.
  4. Click Create Account.
    The email account will be configured. You can enable this account as your default mail account.
  5. Click Save.

Configure Zoho Mail Add-on

To configure mailbox

  1. Click Settings > Setup > Channels > Email > POP (Zoho Mail).
  2. In the  Zoho Mail Add-on page, do the following:
Best Free CRM For Gmail
  1. Choose the Mailbox that you want to configure with CRM.
    The POP accounts that you have set up will be available in the list.
  2. Choose the any one of the sharing option. See Also Email Sharing Options 
  3. Under Advanced Settings, click the Consolidate all my customers emails in a single place inside Zoho mail check box, if required. If you select this option, all the emails you recieve from your customers (leads and contacts) will be listed in one folder. You can select this folder, or choose to flag the emails by choosing a label in the next step. See Also MailMagnet 
  4. Click Save.


Free Gmail CRMs have democratized access to powerful customer relationship management tools, empowering businesses of all sizes to cultivate stronger customer connections and drive growth. By leveraging the seamless integration with Gmail, these CRMs streamline operations and enhance productivity, making them an invaluable asset for any business seeking to excel in the ever-evolving digital landscape.

What are the benefits of using a free Gmail CRM?

Free Gmail CRMs offer a cost-effective way to manage customer relationships, streamline communication, and boost productivity. They provide a centralized platform for storing contact information, tracking interactions, and nurturing leads.

How do I choose the right free Gmail CRM for my business?

Consider your business needs, team size, and desired functionalities. Evaluate the features offered by different CRMs and choose one that aligns with your specific requirements.

Is it easy to set up and use a free Gmail CRM?

Free Gmail CRMs typically offer straightforward setup processes and user-friendly interfaces. Most providers offer tutorials and support materials to ensure a smooth transition

What limitations come with free Gmail CRMs?

Free plans may have restrictions on the number of contacts, emails, or pipelines. Some features may be unavailable or require upgrades. Carefully review the limitations before committing to a free plan

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